Extension Requests

42 CFR 413.24 Section (f)(2)(ii)
Pub 15 PRM 2, Chapter 1, Section 104

42 CFR 413.24 Section (f)(2)(ii)
Pub 15 PRM 2, Chapter 1, Section 104
It may be necessary to request an extension of time from your original Cost Report due date because of an extraordinary circumstance. An example would be a flood or fire that forces a provider to cease operations and to transfer its patients temporarily to other providers outside of the impacted area.

No extensions will be granted except when provider’s operation are significantly adversely affected due to an extraordinary circumstance over which the provider has no control. Approvals will not be granted for computer crashes, key staff turnover, or key employees out on leave. It is important to start the Cost Report early enough to allow for situations that are out of your control.

If you would like to make a request, please contact the person noted below with your written request.

If you meet the criteria for an extension, UGS is required to obtain final approval from CMS and a confirming letter will be sent to you.

If you do not meet the above criteria, Effective June 1, 2003 and based on PM A-03-042, Change Request 2677, and you cannot submit your Cost Report by the due date, then you may contact UGS prior to the Cost Report due date and request a reduction in the rate of suspension. If UGS receives a request for a reduction in the rate of suspension, and they believe that the request should be approved, they will recommend to the Regional Office (RO) that your suspension rate should be reduced to 50% of your payments for the first 60 days the Cost Report is late. On the 61st day, if the Cost Report has not been filed, the rate of suspension will be changed to 100%.

Please submit your contact change to the appropriate address listed below: